Application ends: July 26, 2024

Apply for this tender

Tender Description

ICAP at Columbia University is a US-based international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world. ICAP has offices in over 20 countries in Africa and Central Asia including Sierra Leone.

ICAP started its operations in Sierra Leone in January 2016 with its head office in Freetown, supporting projects in Freetown and the Districts.

ICAP is in the process of creating a database of pre-qualified vendors and service providers under different lots.  The purpose of this advert is to assist ICAP in the identification and evaluation of potential suppliers (including our current and previous suppliers) who may subsequently be invited to tender or submit quotations for the supply of goods and/ or services within the specified category.

You are invited to submit bids for goods and services under any of the under-listed categories.

 Bidders are allowed to bid for not more than two lots of related services or goods.

Supply of Goods/services – Prequalification of vendors 2024

Bid Category Code Category Description
ICAP 001 Supply and delivery of Computers and consumables.


ICAP 002 Supply and delivery of stationeries
ICAP 003 Supply and delivery of office equipment and furniture
ICAP 004 Supply and delivery of Office consumables/supplies (tea items, cleaning materials)
ICAP 005 Design, supply and delivery of Souvenirs and IEC materials (T-Shirts, Golf shirts, Caps, Calendars, Diaries, banners and flexi-banners).
ICAP 006 Supply and delivery of Laboratory chemicals, medical equipment, pharmaceuticals and medical supplies.
ICAP 007 Supply and delivery of Motor Vehicles
ICAP 008 Supply and delivery of vehicle spare parts and accessories
ICAP 009 Supply and delivery of building and plumbing materials
ICAP 010 Supply and delivery of electrical equipment
ICAP 011 Supply and delivery of household equipment
ICAP 012 Provision of Printing and Photocopying Services.
ICAP 013 Provision of ICT Equipment, Internet/Telephone consultancy services
ICAP 014 Provision of Hotel Accommodation and Conference/meeting facilities
ICAP 015 Provision of Vehicle Rental Services
ICAP 016 Travel agency services
ICAP 017 Provision of Insurance/Insurance Brokerage Services.
ICAP 018 Provision of Freight Forwarding/Courier Services
ICAP 019 Provision of Air conditioner maintenance services
ICAP 020 Provision of vehicle maintenance services
ICAP 021 Provision of cleaning and Housekeeping Service
ICAP 022 Provision of catering services for training purposes
ICAP 023 Provision of hall rental services for training purposes
ICAP 024 Provision of Security services
ICAP 025 Provision of Electrical maintenance services
ICAP 026 Supply and delivery of Plumbing Materials
ICAP 027 Provision of canopy and chair rentals
ICAP 028 Supply and delivery of garden equipment, fertilizers, and supplies
ICAP 029 Supply and delivery of solar equipment and supplies


Information and Documents required by ICAP

To qualify for consideration, your organization MUST provide the following complete set of documents with your application:

  1. Copy of Certificate Business Registration with appropriate registration entity or incorporation or trading license
  2. Evidence of Tax registration and compliance in Sierra Leone (NRA Tax Clearance Certificate or GST Registration)
  3. Evidence of similar services performed, or supplies delivered in the last 2 years with references and the cost involved in providing and or delivering past services/supplies
  4. Evidence of Audited Financial Statements
  5. Your clientele for the past two years, which must include an International Non-Governmental Organisation or UN agencies or Government Institutions.

ICAP reserves the right to cancel or continue with this procurement process at any time.

ICAP provides bidders the same information and/ or the same opportunity to obtain information and a minimum amount of time, (one month as advertised) is considered for the bidders to prepare and submit their bids.

ICAP reserves the right to accept or reject any application.

Completed applications marked “Pre-qualification of suppliers 2024” must be deposited in the tender box placed at the ICAP Country Office address below in sealed envelopes clearly indicating the lot (s).

 “Pre-qualification of Suppliers 2024”

Procurement Committee

ICAP at Columbia University,

In Sierra Leone,

# 69B Sir Samuel Lewis Road,



Sierra Leone.

Note: ICAP office is open on Mondays to Thursdays from 08.00 a.m. to 05.00 pm, and Fridays from 8:00 am to 02:00 pm

Once the submission date of the BIDs has passed, ICAP will evaluate all submitted responses. ICAP will undertake a capacity assessment of the successful vendor or service provider after the pre-qualification and evaluation exercise. ICAP will also request that successful vendors complete our vendor profile form together with an approved signed letter from your bank attesting that you are banking with them.

Only successful participants will be notified by email of the outcome of the exercise.

ICAP will not be responsible for any costs incurred by the tenderers in the pre-qualification process.  Note also that any form of lobbying, apparent, real, or perceived Conflicts of Interest are grounds for disqualification.

This advertisement is open for this period 20th June to 26th July 2024.